Your Tap Truck Checklist: 10 Things You Need To Know Before Booking A Mobile Bar

Organizing an event is an exciting yet detailed process. From the larger stresses of picking a caterer or choosing a venue to the smaller stresses of flower colors and China patterns, every detail helps bring your vision to life. When planning a standout event, the bar experience is just as important as the food, music, and ambiance. Tap Truck USA takes pride in delivering a seamless and memorable bar service for your event. But how do you ensure you’re fully prepared? This checklist will guide you through everything you need to know before booking Tap Truck, ensuring your event goes off without a hitch. Use this comprehensive checklist to make sure everything is covered, so you can sip back, relax, and enjoy your event with confidence!

1. Determine Your Event Type & Date

  • Decide the occasion you wish to celebrate: wedding, corporate milestone, birthday, festival, golf scramble, etc.
  • It is always best to have a clear date and location in mind before reaching out but this is not required. Tap Truck's availability can vary depending on location, especially during peak seasons like weddings or holidays.

Tip: Book early! Prime dates fill up fast, especially in spring, summer, and around the holidays.

2. Know Your Guest Count

  • Estimate the number of attendees so Tap Truck can help you choose the right size package and ensure adequate drink supplies.
  • Small gathering or a large crowd? No problem—Tap Truck USA can easily scale to fit your event needs.

3. Consider Your Drink Menu

  • Decide which beverages you'd like to serve:
    • Craft beers, ciders, wine, champagne, or specialty cocktails. 
    • Non-alcoholic options for family-friendly events! 
  • Tap Truck USA can help you curate a fully customized menu tailored to your event and guest preferences.

Tip: Even if the type of beverage you have in mind is not shown on our list or seems like an impossible drink request, just ask! Mobile Bar USA is here to make your impossible, possible! If you can dream it, we can pour it! 

Tap Truck San Luis Obispo's beer truck venue set up from a bird's eye view.


4. Check Venue Requirements

  • Confirm that your venue has adequate space for a beer truck to park and set up.
  • If you’re unsure about the logistics, Tap Truck USA Mobile Bars can help communicate with your venue organizer to clarify any requirements or details  

5. Understand Licensing and Permits

  • Tap Truck takes care of the necessary alcohol licenses for your event if required in your state. 
  • Some venues or cities may require additional permits, so it’s good to double-check with your venue. Tap Truck’s team is experienced with navigating these requirements and can guide you through the process.

6. Customizable Bar & Truck Decor Options

  • Tap Truck offers custom branding, signage, and decor options to align with your event’s theme.
  • Whether it's adding your logo, using custom glasses, or creating a signature cocktail, the possibilities are endless.

7. Decide on Service Times

  • Think about how long you’ll want bar service during your event.
  • Determine start and end times for your guests to enjoy the tapped beer truck experience. This helps us to plan accordingly for the set-up and tear-down of your event. 
Tap Truck Fort Collins's white 1960 F100 Ford catering a local block party.

8. Communicate Any Special Requests

  • If there are any specific needs, such as gluten-free beers, brewery preferences, or unique cocktail recipes feel free to share them with us! 
  • Let Tap Truck know in advance so that we can ensure everything is in place for your event.

9. Pricing and Packages

  • Each Tap Truck location will provide you with a detailed quote, inclusive of beverage costs, staffing, setup, and any additional fees.
  • Inquire about package options, such as unlimited pours, cash bars pay-per-drink, or even a ticket redemption system.  

Note: Tap Truck USA is transparent with pricing and will work within your budget to craft the best experience.

10. Finalize the Details!

  • Once everything is confirmed, double-check your booking details, including the date, time, location, and menu.
  • Stay in touch with the Tap Truck USA team leading up to the event for any last-minute adjustments or concerns. We are here to help make sure your event runs as smooth as possible! 

 

Booking a Tap Truck USA mobile bar is a simple way to add fun, style, and convenience to any event. By following this checklist, you can rest assured that your mobile bar experience will be pouring as smooth as an ice-cold beer. From the first pour to the last call, Tap Truck is here to bring a unique touch to your celebration. Ready to impress your guests and make your event one for the books? Contact Tap Truck USA today to start planning your perfect bar setup! To follow along with our mobile bar journey visit our Instagram, Facebook, YouTube, Pinterest, TikTok, or  LinkedIn! To become you very own mobile bar boss, click here to learn more about this entrepreneurial endeavor we have for you!